Program Specialist I

Job Description:

Program Specialist I

Description

The Position

The current vacancies are with BHRS - Mental Health Services and Substance Use Disorder Treatment.

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium .

Under general supervision, is responsible for researching, analyzing, and developing recommendations related to a variety of programs, coordinating the development and implementation of program or operational changes; monitoring program contracts, grants, progress, budget, and regulation compliance; acting as the technical program expert; and performing other program related work as required.

Substance Use Disorder Treatment (SUDT): This is a field-based program that does community outreach and education for prevention of substance use and mental health risk factors. This position requires flexible schedules for outreach events. An ideal candidate is familiar with Mendocino County resources, in particular mental health and substance use treatment providers, school districts, community centers, and experience working with youth.

BHRS - Mental Health Services: This position is responsible for collecting all mandated timeliness of access data, performing mandated Access line test calls, and producing reports on the results of QA outcome metrics and mandated performance monthly, quarterly, and additionally as needed, as well as preparing metrics for annual and triennial audits for MH and SUDT service.

Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600.

Job Requirements and Minimum Qualifications

Duties may include, but are not limited to, the following:

• Develop, implement, and maintain a program; identify program needs; draft and monitor program goals; ensure proper allocation of resources; and conduct training sessions.
• Analyze new and revised legislation, which govern program area in order to determine impact upon operations.
• Evaluate existing operations and procedures within an assigned program area.
• Conduct studies to collect data and make recommendations for procedural or organizational changes; plan and implement program changes with required resources.
• Develop and review departmental policies and procedures to ensure compliance with State and federal legislation, regulations, and directives.
• Prepare and monitor the program budget and work plans including reviewing project budgets, billing statements, and authorizing payments.
• Track progress of clients and performs follow up visits; ensure and maintain the confidentiality of health information on clients; audit records to ensure program compliance with quality of care; maintain ongoing support and contact with clients.
• Research, apply for, and manage grants and grant funding sources; prepare and manage program related contracts and MOUs.
• Compose, organize, and revise program reports, policies, and procedure manuals; plan and coordinate the development of new and revised programs, contracts, and interagency agreements with department staff, other County departments, and community agencies.
• Act as technical expert and resource person to staff regarding program policies and procedures; facilitates group process, mediation, and negotiation functions.
• Research, analyze, and prepare recommendations regarding special projects.
• Act as department liaison with various agencies and departments on issues concerning the program(s); may serve as departmental representative on various committees and at meetings.
• Attend meetings with various community and volunteer groups; coordinate and schedule presentations; advertise program services.
• Participates in staff and professional meetings to discuss progress and conduct program planning.
• Prepare and submit various mandated financial, operational, and statistical reports.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:
Depending upon area of assignment, may require experience and education in a specific field or area such as: Mental Health, Public Health, etc.

One year of experience performing technical or paraprofessional level duties in support of a program, management, personnel, fiscal, or staff development work including the independent development of reports and recommendations; AND, completion of 60 semester college units (an additional year of qualifying experience may substitute for the required education) or; a bachelor's degree from an accredited college or university with a degree in public or business administration, or related field.

Note: An additional two years of qualifying experience may substitute for the required education.

Licenses and Certifications:
Valid State Driver's License

Knowledge, Skills, and Abilities

Knowledge of:

• Functions, principles, and operation of public administration programs.
• Applicable state, federal, and local ordinances, laws, rules and regulations and legislative issues; with particular emphasis on compliance requirements and funding allocations.
• Available sources of public assistance program laws, legislation, rules, and regulations.
• Principles of planning, organization, research, and analysis.
• Interviewing techniques
• Grant writing and application processes.
• Community resources and health education techniques.
• Setting and obtaining program goals.
• Principles of training and development.

Skill in and Ability to:

• Analyze, evaluate and diagnose situations and adopt effective courses of action.
• Interpret new and revised regulations and project probable impacts to the program.
• Develop, revise, and implement departmental operating polices and procedures.
• Define organizational, procedural, and resource allocation problems.
• Collect, organize, and evaluate pertinent data, define and validate conclusions, identify alternative solutions, and project consequences of decisions and recommendations.
• Prepare clear, concise, and complete reports, correspondence, directives, and manuals.
• Speak effectively in groups and in individual situations.
• Establish and maintain effective line of communication and working relationships at all organizational levels.
• Using tact, discretion, initiative and judgment within established guidelines.
• Give and follow oral and written instructions.
• Work under conditions of changing priorities and tight time schedules.
• While performing the essential functions of this job, the incumbent is regularly required to sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear.
• Lift and carry, push and/or pull, or move items weighing up to 25 pounds.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request .

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 9/20/2024 11:59 PM Pacific

Salary:

$51,396.80 - $62,483.20 Annually