Administrative and Onboarding Coordinator (Coordinator II - CPPW)

Job Description:

Administrative and Onboarding Coordinator (Coordinator II - CPPW)

Description

The Position

Job Appointment: Full Time, Limited term. Appointment shall not exceed one year from time of hire, except for the extension of grants or funding from outside sources.

Work Schedule: Monday - Friday, 8 AM to 5 PM, with the ability to adjust hours to accommodate occasional evening meetings with the volunteer board. Alternate schedules may be considered.

Work Location: Hybrid. In-person work to be conducted at The Portland Building, 1120 SW 5th Avenue . Remote wor k must be performed within Oregon or Washington. For more information, click here .

Benefits: Please check our benefit tab for an overview of benefits for this position.

Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view current labor agreements, please visit here .

Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential for qualifying employees.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume.

Background:

The City of Portland is launching a new police oversight system comprised of the Community Board for Police Accountability (CBPA) and the Office of Community-led Police Accountability (OCPA) (collectively, the Oversight System). The CBPA will be comprised of volunteer community members and will lead the Oversight System by independently investigating allegations of misconduct by Portland Police Bureau sworn employees and supervisors thereof and imposing discipline, when appropriate. Once appointed, the CBPA will be tasked with hiring a Director for the OCPA, which will be an independent bureau within the city government.

About the Position:

The Administrative and Onboarding Coordinator will be the first, limited-term employee for the Office of Community-lead Police Accountability and will play a key role in the first steps to establish the Oversight System. The Administrative and Onboarding Coordinator will collaborate with the Deputy City Administrator for the City Operations service area, along with the Mayor’s Office and City Attorney’s Office to recruit, appoint, and onboard the inaugural CBPA members, and help the CBPA hire its first OCPA Director.

As an Administrative and Onboarding Coordinator, you will:

• Provide administrative support to the CBPA in developing and executing a work plan to hire a Director of the OCPA.
  

• Support the nominating committee with administrative tasks related to making recommendations to City Council regarding CBPA appointments.
  

• Onboard new CBPA members, including coordinating the completion of training requirements.
  

• Coordinate CBPA meetings, ensuring compliance with public meetings law until the OCPA Director is hired.
  

• Assist the OCPA Director in hiring staff for the agency, developing the budget, and handling other critical operational tasks.
  

• Initiate City processes for establishing a new office/bureau until the OCPA Director is hired, which may include website development, securing office space, and obtaining necessary services and supplies.
  

• Work with the CBPA, OCPA Director, and City Attorney’s Office to support rulemaking for the new agency.
  

• Develop partnerships with internal and external stakeholders to advance the goals of the CBPA.
  

• Support volunteer boards in a neutral, collaborative manner.
  

• Perform other duties as assigned.
  

As an ideal candidate, you are:

• Diplomatic: Skilled at engaging with a diverse range of community members, city officials, and stakeholders with sensitivity and tact, fostering constructive dialogue and mutual understanding.
  

• Strategic in Organizational Skills : Proficient in setting up new systems and processes, managing initial setup tasks, and establishing operational frameworks for the new oversight system.
  

• Effective in Problem-Solving : Capable of handling complex, high-stakes situations involving sensitive issues, and developing effective strategies to address and resolve challenges.
  

• Culturally Competent : Understanding and respecting the diverse backgrounds and perspectives of the community and stakeholders, ensuring the oversight system operates equitably and inclusively.
  

• Experienced in Project Management : Adept at planning, coordinating, and executing various tasks and projects essential to launching and maintaining the new oversight system, including hiring and onboarding processes.
  

• Adaptable and Resilient : Flexible in adjusting to evolving requirements and unexpected challenges in the startup phase of the OCPA, with the resilience to manage the pressures associated with establishing a new and critical oversight function.
  

Virtual Zoom Meet & Greet Opportunity

Come meet the hiring manager and the senior recruiter! We'll be talking about the position's duties and responsibilities, day-to-day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.

Topic: Meet & Greet: Administrative & Onboarding Coordinator

Time: September 23, 2024, 12:00 PM Pacific Time (US and Canada)

Join Zoom Meeting:

https://us06web.zoom.us/j/82057284553

Questions?
Amanda Hillebrecht, Senior Recruiter
Bureau of Human Resources

Amanda.Hillebrecht@portlandoregon.gov

To Qualify

The following minimum qualifications are required for this position:
Ability to independently exercise judgment, solve problems, and take initiative in supporting programs of significant public interest, while adhering to established procedures, budget constraints, legal requirements, and City leadership directives .


Experience in managing complex and multi-faceted projects within a public sector framework, including meeting deadlines and executing a mission, while navigating governmental processes to achieve significant outcomes and accomplish important goals.


Experience providing neutral and objective support for public boards or commission and the volunteers serving in that capacity .


Ability to communicate clearly, logically, and persuasively, both verbally and in writing; prepare concise and comprehensive reports, correspondence, and other documents.


Ability to utilize City-specific technology and general office software such as Microsoft Office programs, including Word, PowerPoint, and Excel, as well as virtual meeting platforms such as Zoom and Teams.


The Recruitment Process

STEP 1: Apply online between September 2 , 2024 - September 30, 2024

Required Application Materials:

• Resume
• Cover Letter
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)
  

Optional Application Materials:

• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

Application Tips:

• The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.
• Your cover letter should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your cover letter.
• Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
  
• Do not attach materials not requested.
  
• All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
  
• All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
  

Step 2: Minimum Qualification Evaluation: Week of September 30, 2024

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required before the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of October 7, 2024

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): Late October

• The hiring bureau will review and select candidates to interview.

Step 5: Offer of Employment: November

Step 6: Start Date: November

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

Click here for additional information regarding the following:

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment Opportunity
  
  

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

• Health Care (Medical, Vision and Dental)
• Carrot Fertility
• Wellness Benefits
• Life Insurance
• Long-term disability coverage to eligible employees and their families.
• Employee Assistance Plan
• Flexible Spending Accounts
• Retirement
• Oregon Public Employees Retirement System (PERS), includingcontributions to the PERS IAP plan paid by employer
• Family Medical Leave
• City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers .

Closing Date/Time: 9/30/2024 11:59 PM Pacific

Salary:

$83,220.80 - $118,768.00 Annually