Executive Assistant to the Vice President of Administration/CFO

Job Description:

Executive Assistant to the Vice President of Administration/CFO

Description

Executive Assistant to the Vice President of Administration/CFO
(Administrative Analyst/Specialist - Exempt I)

Compensation and Benefits

Anticipated Hiring Salary Range: $5,000 - $6,000 per month

Full CSU Classification Salary Range: $4,598 - $8,318 per month

• This is a full-time, probationary, exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Job Summary

The Executive Assistant to the Vice President for Administration and Chief Financial Officer provides executive support to the VPA/CFO and supports strategic initiatives and special projects for the Office of the VPA/CFO and Division of Administration and Finance. This position is responsible for administrative support functions for the California State University, Fresno Athletic Corporation Governing Board including all standing committees.

Work is performed under general direction and general supervision. In the execution of assigned work, the incumbent may be delegated the authority to communicate with other key constituents on behalf of the VPA/CFO.

Key Qualifications

• Knowledge of:
  • General knowledge and skills in office administrative support functions, with a foundational knowledge of public administration principles, practices, and methods.
  • Computer office systems and ability to use a broad range of technology, systems, and software packages.
• Skill/Ability to:
  • Take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
  • Demonstrated ability to effectively interpret, organize, and present information and ideas in written and presentation form.
  • Administrative work experience involving research, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.
  • Excellent analytical skills to address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action.
  • Create, analyze and evaluate program information and provide data for review in developing and implementing strategies to enhance processes to meet programmatic goals.
  • Excellent written and verbal communication skills working with audiences throughout various levels of an organization from individual contributors to executive leadership.
  • Excellent organizational skills with attention to detail.
  • Excellent interpersonal skills with ability to work collaboratively and effectively with a diverse faculty, staff and student population; promote a positive, service oriented collegial work environment; establish and maintain effective working relationships with a variety of individuals.
  • Proven experience prioritizing and organizing tasks and projects, including handling multiple priorities.
  • Proven experience creating detailed action plans and executing while meeting or exceeding deadlines.
  • Proven ability to maintain effective working relationships and effective collaboration with others.
  • Proven experience leading special projects and initiatives with university-wide or organizational-wide scope.
  • Demonstrated ability to use considerable judgment, integrity and discretion including dealing appropriately with confidential information and sensitive matters.
  • Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Expertise in problem solving; researching and analyzing problems with a broad administrative impact; Ability to anticipate problems and address them proactively.
  • Demonstrated ability to effectively interpret, organize and present information and/or ideas in written or presentation form to management, public groups and/or Governing Boards/Bodies.
  • Skilled at performing standard business math, tracking financial data, making projections and recommendations.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• Bachelor's degree from an accredited college or university and/or equivalent training and administrative work experience.
• Two years of experience providing high-level administrative support to an Executive, Vice President, or Dean in a large, complex department or organization.
  • Preferred Knowledge and Skills:
    • Prior experience in providing support to boards and standing committees.
    • Advanced knowledge and skill with Microsoft Office and Google Suite; proficient user of business-related email and calendaring.
    • Proficiency with online and cloud-based collaboration tools.

Department Summary

The Division of Administration and Finance is a diverse, collaborative team that provides responsive and exemplary services and stewardship of university assets and resources.

Deadline & Application Instructions

Applications received by September 8, 2024 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu .

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Advertised: Aug 23 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: