Healthy Homes Project Manager

Job Description:

Healthy Homes Project Manager

Description

Posting Open Until Filled

Salary Commensurate with Experience

General Description & Classification Standards

The Department of Grants & Community Development (DGCD) provides management and oversight for the City of Atlanta’s

entitlement programs funded by the federal Department of Housing and Urban Development (HUD) and other associated

grant programs, including but not limited to the Community Development Block Grants (CDBG) program, Home Investment

Partnerships Act (HOME) program, Housing Opportunities for People With Aids (HOPWA), and the Emergency Solutions Grant

Program (ESG), Healthy Homes Production Grant (HHPG), Lead Hazard Reduction Grant (LHRG), and assists with other grants

within the department.

This is a fully seasoned managerial level charged with responsibility for significant specialized functions within a department.

Position manages a group of employees, typically with an intermediate supervisor, or a smaller group of specialized

professional employees. Areas of responsibility are typically unique within the department.

Supervision Received

The Healthy Homes Production Grant Manager reports directly to the Commissioner’s Office and the Program Operations

Director. The direction received is general and focuses more on long-term and short-term operating objectives, organizational

effectiveness, and operating results.

Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive

or all-inclusive. May perform other duties as assigned.

• Oversee assigned staff job performance - this requires knowledge of those duties including managing a variety of

federally funded contracts, agreements, procurement documentation, and all other relevant documentation

• Maintain a working knowledge of all Healthy Homes Production Grant program policies and procedures and follow

these procedures as updated. Ensures staff understands and follows all grant policies and procedures

• Track all home addresses and projects from staff and assign or reassign staff projects as needed

• Negotiate and prepare contracting with funded subrecipients, contractors, and sub-contractors

• Provide risk analysis, project management, and project oversight for projects in compliance with all federal rules and regulations

• Provides technical assistance where needed or requested

• Participates and completes assigned HUD training

• Assist with the subrecipients, contractors, and subcontractors’ performance and evaluation reports

• Actively participate and assist in monitoring subrecipients, contractors, and subcontractors and monitor projects via

IDIS, DRGR, HMIS, and other systems for compliance with Healthy Homes Production Grant compliance triggers. Coordinate with the Office of Competitive Compliance

• Work with Financial Analysts to track and manage projects and assist in tracking the financial data of projects

• Provide data and input for the department's Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated

Annual Performance Evaluation Report (CAPER), and other ad hoc reports for the department

• Assist with auditing projects for compliance and adherence to contract milestones/deliverables

• Maintain working knowledge of Land Use Restriction Agreements (LURA), Leins, Intercreditor Agreements,

subordination agreements, and other real estate documents as required

• Collect and analyze data submitted by subrecipients and contractors to report within Oracle, SharePoint, IDIS, DRGR,

HMIS, and other relevant databases to ensure accuracy. Recommends corrective action for subrecipients,

contractors, and subcontractors. Assist in the evaluation process by reviewing applications with detailed reviews and

feedback for recommendation of funding

• Work collaboratively with all divisions of DGCD as necessary

• Review projects for applicability and level of Environmental Review required: Exempt, CENST, CEST, Environmental

Assessment, or Environmental Impact Statement and maintain all Environmental Review clearances

• Review and assess documents assembled by subrecipients and contractors including project descriptions, budgets,

acquisition documents, Phase I and Phase II reports, work specifications, maps, photographs, and other information

• Examine projects for factors including airport hazards, coastal barriers, flood plains, air quality, contamination and

toxic substances, endangered species, explosive and flammable hazards, farmland protection, historic preservation,

wetlands protection, noise abatement and control, sole source aquifers, and relocation plans

• Assist in assigning and distributing projects and tasks

• Ensure project files are completed accurately and comply with applicable guidelines and standards

• Review documentation for project files to ensure that subrecipients, contractors, and subcontractors are

appropriately expending awarded funds

• Draft/update programmatic policies, procedures, and Standard Operating Procedures “SOP’s”

• Ensure all HUD concerns and flags are cleared

• Completes goal setting with staff quarterly and tracks staff performance

• Commence and actively participate in Healthy Homes Production Grant Interdisciplinary Team Meetings “IDT’s” with

coordination between the Office of Fiscal Operations and Competitive Compliance

• Coordinate with the Program Operations Director and Commissioners on all issues, concerns, or requests concerning

subrecipients, contractors, subcontractors or staff

• Position will perform other duties as assigned

Knowledge, Skills & Abilities

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job

successfully. It is not an exhaustive list.

• Knowledge of HUD entitlement grants, municipal government administration, and functions

• Knowledge of federal grant guidelines (i.e., 2 CFR Part 200, etc.)

• Excellent team-working and team-building skills (“Team Player”)

• Excellent verbal and written communication, interpersonal, and relationship-building skills to effectively work with a

broad spectrum of stakeholders

• Knowledge of principles and practices of grant administration and management to include applicable federal and

state laws, rules, and regulations

• High energy and a passion for service and the strategic direction of the city, particularly as it relates to serving

individuals with special housing and service needs

• High emotional intelligence

• Highly industrious with a strong work ethic; a sense of urgency/impatience for action

• Integrity and humility that encourages and inspires constituents, a strong sense of judgment/business discernment

• Able to thrive under pressure, consistently meeting expectations and commitments on tight deadlines

• Knowledge of IDIS, Oracle, Microsoft Teams, SharePoint, HMIS, and Neighborly Software

• Able to plan and organize work, communicate both orally and in writing, maintain effective working relationships,

and gather, analyze, and synthesize data

Minimum Education & Experience Requirements

Bachelor’s degree in accounting, business administration, public administration, public policy, urban planning, human services, sociology, psychology, communications, or related field (equivalent professional experience may be considered for substitution for the required degree as an exception).

3-5 years of administrative experience, preferably in the public sector.

Preferred Education & Experience

Bachelor's degree in business or public administration, or related field and 5 years of management, public relations,

communication, or related experience including 1-3 years of supervisory and project management experience.

Licensures & Certifications

None required.

Essential Capabilities & Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental

conditions associated with the job. The position may require evening and weekend availability and local travel

Closing Date/Time: 2024-11-28