Planning Manager

Job Description:

Planning Manager

Description

Type of Appointment: Full-Time, Management Personnel Plan (MPP II)

Anticipated Hiring Amount: Up to $11,250 per month (Commensurate with qualifications and experience)

Work Hours: Monday - Friday 8:00am-5:00pm

THE DEPARTMENT

The Office of Campus Planning, Transportation & Sustainability within the Division of Administrative Affairs represents the University on all long-range and short range physical planning activities related to the campus, including buildings, infrastructure and landscape planning and design, facility space planning and utilization, land use/real estate development, accessibility, environmental, and transportation & sustainability initiatives; manages and coordinates the planning process through campus committees and workshops and secures the campus' and CSU's review and approval of campus development; maintains space and facilities database information systems; and submits reports to the Office of the Chancellor on facilities and land records. The Office of Campus Planning, Transportation & Sustainability provides leadership in the master planning for the physical environment of the campus through an inclusive process with the University community to provide the desired and necessary facilities in order to create a learning-centered University. Campus Planning also develops the major and minor capital improvement programs based on campus priorities identified by the campus and approved by the president. As part of this core service is securing state funding and identifying alternate funding strategies such as Systemwide Revenue Bonds or outside financing.

DUTIES AND RESPONSIBILITIES

Collaboration

• Contributes to the mission and vision of CPP and models the campus’ core values in all facets of the work.
• Collaborates with CPP directors and managers to ensure a high level of customer service, communication, and transparency, as it relates to capital planning and programming decisions.
• Works closely with colleagues to ensure the integration of programmatic, facilities, risk management, and financial planning; develop/deliver physical planning presentations for leadership, administrative, and faculty audiences; and perform a consultative function for program planning and evaluation for academic and administrative departments including supporting space planning needs.
• Facilitate interdisciplinary teams to ensure diverse perspectives are considered in campus planning initiatives.
• Participates as the representative on community/university-wide planning groups, and neighborhood activities related to the planning, inter-institutional coordination, and improvement of campus properties.
• Serves as a senior advisor and subject matter expert on all campus physical planning matters, including organizing and staffing the campus Master Plan Committee.

Campus Planning

• Manages and guides campus planning and space management professional staff in the performance of their daily responsibilities, which include master plan revisions, site planning, environmental clearance, conduct of feasibility studies, space utilization analyses, facility program development, and documentation of facilities assets and infrastructure and facilities master planning.
• Lead the evaluation and prioritization of capital projects, ensuring alignment with institutional priorities and available resources.
• Provides analytical and technical expertise for building, architectural, and space layouts and design, space utilization and scenario planning, building and infrastructure condition assessment and renewal planning, project scope development, facility programming, and strategic planning of physical campus development.
• Prepares and advances capital budgets and program requirements for the campus’s five-year capital plans inclusive of building consensus amongst campus stakeholders and presenting to senior leadership.
• Evaluate existing campus infrastructure and recommend strategies for optimization and sustainability, including transportation, utilities, and green spaces.
• Provides strategic direction on land use planning and entitlement matters affecting university-owned or leased properties, including coordination with Foundation Enterprise real estate and other auxiliary offices.
• Provides oversight to ensure the university complies with the California Environmental Quality Act (CEQA) as it relates to all land use and infrastructure development proposals.
• Lead policy development in the areas of sustainability and resiliency planning, as they pertain to the campus master plan and strategic planning.

Organizational Excellence

• Provides supervision, direction, coordination, and training for the professional, technical, and clerical staff assigned to the Campus Planning Division; assigns work to staff based on their abilities; manages and tracks the workload for the division; functions as the Campus Planning Manager and sets administrative policies.
• Establish and maintain policies, procedures, and guidelines for campus planning and development activities, as well as CEQA environmental clearance procedures.
• Provide leadership and guidance to staff involved in campus planning, fostering a culture of collaboration, innovation, and accountability.
• Monitor and evaluate the effectiveness of campus planning initiatives, adjusting as needed to achieve desired outcomes.
• Prepare reports, presentations, and other communication materials to update university leadership and stakeholders on campus planning efforts.
• Establish GIS mapping and analytical capabilities within the division to enhance data-driven decision-making and spatial analysis in campus planning initiatives.
• Stay abreast of best practices, trends, and emerging technologies in campus planning and higher education to ensure the university remains competitive and responsive to evolving needs.

QUALIFICATIONS

• Equivalent to graduation from a four-year college or university.
• Five years of progressively responsible administrative or professional experience which demonstrates ability to conduct complex analyses of problems in assigned functional areas or The rank of Associate Professor or higher In a four-year college or university and demonstrated experience in research or special study work may be substituted for up to four years of experience.
• Valid California Driver’s license and insurance.

Thorough knowledge of the principles of management and organization; and of administrative survey principles and techniques and skill in their applications; thorough knowledge of the subject area of assignment. Ability to plan, organize, manage, conduct and participate in major capital planning and programming studies; ability to relate the overall objectives and policies of the Trustees, the Office of the Chancellor and the administration and faculties of the campus to the studies; ability to see the interrelationships within and among the various educational, administrative and fiscal programs on the campuses; sensitivity to the special needs of various campuses because of different size, location, characteristics and circumstances; ability to approach problems objectively; ability to present findings and recommendations clearly and |diplomatically and to reconcile, to the extent possible, various divergent points of view; ability to utilize complex statistical and various analytical research methods; ability to draw conclusions and develop recommendations; ability to prepare written reports; ability to develop and maintain high level contacts including the leading of meetings and negotiations.

Preferred Qualifications

• A Bachelor's degree in architecture, engineering, urban planning, construction management, business administration, accounting or related field or equivalent combination of education and experience. Five years of campus planning experience demonstrating the application of the methods, practices and procedures of facilities and space planning, capital project design and construction, fiscal management, budgetary preparation, scheduling and control techniques.
• Excellent communication skills, verbal and written.
• Excellent skills in developing and maintaining effective and collegial working relationships.
• Experience supervising technical and administrative staff. Current computer knowledge and skills with the Microsoft Office Suite. Excellent time-management skills. Ability to manage multiple priorities and meet established deadlines.
• Knowledge and understanding of CSU Capital Planning, Design and Construction policies, standards and procedures related to campus facilities and space management, or from a comparable higher-education institution.
• Knowledge of capital funding, planning, design, construction and CEQA practices, processes, procedures; professional service agreements and construction contract administration. Ability to work in an inclusive university environment, possess team building skills and be able to professionally communicate through written, verbal and graphic means.
• This position evaluates the ongoing design activities and makes or recommends improvements, as needed. Incumbent must demonstrate excellent written, oral and presentation skills; exhibit a team player attitude; knowledge of budgeting principles; knowledge of standard PC office, CAD, Geographical Information Systems (GIS) applications; knowledge of contract administration principles.

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected, and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ .

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ .

CSU Classification Salary Range

The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $4,812 and maximum $15,449 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml .

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ .

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices .

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement .

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.

Advertised: Jun 28 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: