Job No. 534749 Admin Analyst/Spclst 12 Mo

Job Description:

Job No. 534749 Admin Analyst/Spclst 12 Mo

Description

CLASSIFICATION TITLE: Admin Analyst/Specialist Exempt I

UNION CODE: R09

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $4,379 - $5,834

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $4,170 - $7,545

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants.

SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION, applications must be received by June 4, 2024; however, the position will remain open until filled.

POSITION PURPOSE: Under general supervision of the Director of Enrollment Systems & Academic Operations, the Curriculum Specialist works independently, and serves as the liaison between Academic Programs and the departments implementing curricular change. The incumbent will ensure all approved curriculum changes flow efficiently and accurately into the necessary systems for all end users. The incumbent accurately represents curriculum information in the University Catalog following policies and standards established through CSU Bakersfield, the CSU Chancellor's Office, and Title 5.

DUTIES & RESPONSIBILITIES:

Curriculum & Course Maintenance

• Responsible for ensuring the integrity and completeness of the academic structure (college, department, subject, course, and class) data in PeopleSoft and the University Catalog.
• Serve as a resource for department, college, administration, and CSU-System personnel on CSU, Bakersfield academic structure and data.
• Advise deans, chairs, faculty, and curriculum committees on course and degree program policies, procedures, conventions, structural requirements, and make recommendations for changes when needed.
• Meet with academic departments to assess the impact of assigning enrollment requirements (requisites) to their courses. Set up, test, and monitor the enrollment requirements that control student registration. Work with academic departments where student's access is being negatively affected.
• Collaborate with the University Catalog Editor and technical staff on design changes and new features for the annual University Catalog.
• Setup and maintain academic subjects, academic organizations (departments), academic groups (colleges), and the academic department tree in PeopleSoft.
• Use expertise and substantial judgment in the analysis, interpretation, and implementation of new policies and procedures within Enrollment Systems.
• Troubleshoot problems related to both the software and interpreting the guidelines.
• Recommend and assist with implementing changes related to university procedures and policies as it relates to the academic structure in PeopleSoft and the University Catalog.
• Provide strategic input on the creation of the Annual Academic Calendar.
• Collaborate with Provost’s office for approval and posting of the Academic Calendar.

Catalog Curriculum Analyst

• Working independently with direction from the Director of Enrollment Systems, establish, modify, and terminate courses in PeopleSoft according to various Chancellor's Office and campus guidelines, policies, and procedures.
• Provide information to deans, chairs, faculty, and curriculum committees on course and degree program policies, procedures, conventions, and structural requirements.
• Serve as a committee member on the CSU Student Records and Curriculum user groups.
• Analyze all course and degree program proposals/changes and advise Academic Programs and other approval bodies appropriately.
• Review data elements on course and degree program proposals/changes and recommend appropriate corrective measures to colleges and other approval bodies.
• Create, edit, and maintain all curricular data for the annual University Catalog.
• Follow recommended standards established by University Catalog Editor on style, format, and language for curriculum in the catalog.
• Review design changes or new features for the annual University Catalog with the University Catalog Editor and technical staff.

Curriculum Systems Specialist

• Collaborate with Academic Programs and colleges to ensure needs are met for accurate implementation of approved curriculum changes.
• Analyze all curriculum changes to ensure they meet graduation requirements, system requirements, and policy compliance (CSUB, CSU CO and Title 5 policies).
• Communicate curriculum changes to all department leads.
• Make recommendations for procedural changes to enhance the approved curriculum implementation workflow.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE - Bachelor’s degree and/or equivalent training and three (3) years of recent administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

SKILLS, KNOWLEDGE & ABILITIES (SKA’s) -

• Regular and reliable attendance is required.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to train others on new skills and procedures and provide lead work direction.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
• Thorough knowledge of English grammar, spelling and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree.
• In depth knowledge of academic curriculum for major/minor and GE Requirements.
• Experience utilizing PeopleSoft Curriculum Management module or CourseLeaf Curriculum Management tool.
• Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds.

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Not Mandated

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Advertised: Mar 13 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: