Administrative Assistant

Job Description:

Administrative Assistant

Description

Description

The City of Forney is seeking a dependable, organized, and detail-oriented Administrative Assistant to support the daily operations of our Fire Department. This position plays an important role in keeping department operations running smoothly by providing administrative and clerical support to the Fire Chief, Fire Marshal, and department personnel.

Examples of Duties

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Coordinates assigned projects, research activities, and special assignments; organizes, tracks, and monitors important documents, deadlines, and project progress to ensure timely completion.
• Prepares meeting agendas and presentation materials; correspondence and other communications; records and transcribes meeting minutes and prepares summaries for distribution.
• Composes, edits, and processes memoranda, reports, legal and technical documents, and other correspondence requiring knowledge of City policies, procedures, and administrative practices.
• Maintains and updates departmental files, databases, records, and tracking systems; compiles statistical information and prepares administrative, technical, and management reports.
• Provides administrative support to the Fire Marshal’s Office, including scheduling inspections, processing permit applications, reviewing applications for accuracy and completeness, calculating applicable fees, preparing documentation, and issuing permits.
• Processes open records requests and departmental payments; maintains permit logs and associated records, balances receipts, and reconciles monies collected in accordance with established financial procedures.
• Assists the Training Chief with coordinating and scheduling Fire Department training activities; maintains training records, schedules, and related documentation.
• Provides technical assistance to City employees and the public regarding the MyGov website and software; assists with navigation, application submissions, and troubleshooting, and communicates technical issues and recommendations to the Information Technology Department.
• Serves as a point of contact for departmental inquiries by answering and directing telephone calls, responding to customer service requests, providing information, and resolving routine issues within the scope of assigned authority.
• Monitors administrative processes and departmental records to ensure accuracy, completeness, and compliance with established City policies, procedures, and guidelines.
• Performs other duties as assigned by the Fire Chief.

SUPERVISION EXERCISED: No direct supervision exercised. May provide occasional administrative or functional guidance to City employees or other personnel in connection with specific assignments or activities.

Minimum Qualifications

• Possess a valid driver's license.
• High School Diploma or GED equivalent.
• One (1) year of experience in administration, business, or equivalent.

SPECIAL REQUIREMENTS: Experience in permitting software, such as MyGov or a related field, is preferred.

***PLEASE NOTE: Complete the Work History section in full, including all relevant past employment. Resumes may be attached to the application however will NOT be accepted in lieu of the official application form ***

EMPLOYEE BENEFITS Medical Insurance
The city is self-insured and offers a choice of four medical plans through United Healthcare:

• $6,000 Deductible HSA Plan (up to a $3,000 HRA reimbursement + HSA City Contributions)
• $2,500 Deductible EPO Plan

Employee health coverage goes into effect the first day of the month following 30 days of employment. Coverage is available to all full-time employees at group rates.
Dental Insurance
The city offers a dental plan through United Healthcare Dental:

• UHC DPPO

Coverage is available to all full-time employees at group rates.
Life Insurance
Basic group life insurance protection is provided to eligible full-time employees in the amount of two times the annual salary as recorded at the beginning of each year.

Voluntary products are also available to full-time employees and include supplemental life insurance, accidental death and dismemberment insurance, cancer insurance, and critical care.
Other City Paid Plans

• Teladoc -All full-time employees have access to TELADOC
• Short Term Disability - Provided to all full-time employees at no cost through NY Life.
• Long Term Disability - Provided to all full-time employees at no cost through NY Life.

Texas Municipal Retirement System (TMRS)
All employees appointed to positions designated to work 1,000 hours or more per year must participate in the Texas Municipal Retirement System. TMRS is a qualified tax deferred retirement plan under Section 401 of the IRS. Seven percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the city provides 2-to-1 matching contributions.
Additional Group Benefits
Other benefits are:

• Deferred Compensation plan
• Direct deposit
• Paid holidays
• Paid vacation
• Personal leave
• Sick leave
• Social Security
• Health Savings Account
• Employee Assistance Program

Closing Date/Time: 12/1/2026 5:30 PM Central

Salary:

$47,822.14 - $57,966.24 Annually