Administrative Coordinator

Job Description:

Administrative Coordinator

Description

Jefferson County Public Library is looking for someone who excels at organization, communication, and managing complex administrative functions in a fast-paced environment. The Administrative Coordinator LTE is responsible for high level administrative support functions which may include accounting, purchasing, and project coordination. This position performs special projects of an administrative, technical, or confidential nature and responds to inquiries from other divisions, departments, and the public. The Administrative Coordinator also prepares a variety of records and reports.

Job Posting Closes at 11:59PM on:
10/13/26
Division:
Library Division
Management Level:
Individual Contributor
Scheduled Weekly Hours:
40
Benefit Eligibility:
This role is a Limited position anticipating an assignment end date after one year and offering Medical coverage for both the employee and/or any dependent children for limited rates.

Description:

This is a Limited-Term Employee (LTE) position with a maximum duration of two years. The position may be considered for regular employment during or at the conclusion of the LTE assignment; however, conversion to a permanent position is not guaranteed and will be based on business needs and organizational approval. Employment in this LTE position is At-Will.

Hiring Range: $24.56 - $30.70 per hour.

• Processes confidential matters, greet visitors, and screens and directs telephone calls. Orders supplies and verifies deliveries. Maintains inventory of supplies. Distributes mail and documents. Posts agendas and schedules.

• Oversees data processing. Prioritizes and forwards media requests. Grants document permissions. Utilizes data entry equipment to store, retrieve, and disseminate information.

• Communicates department and division information with various internal and external stakeholders, and community partners. Assists in coordinating public meetings. Develops mailing lists and promotional items. Attends staff meetings. Records and manages information discussed in staff meetings.
• Other duties and responsibilities as assigned.

We strongly encourage candidates from all backgrounds, identities, and perspectives to apply, as we believe a diverse workforce is critical to fostering success and achieving our goals.

Accommodations Statement: We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact [email protected] . This contact is for accommodation requests only and cannot provide application status updates.

Additional Responsibilities:

• Performsa variety ofhigh-leveladministrativeduties; researching, compiling, planning, creating,and maintaining reports and correspondencein varied formats.

• May work on special projects by performing research and assisting in the preparation and implementation of project plans. May be responsible for developing, coordinating, and implementing special projects for various divisions within the Library.

• Prepares and manages a variety of documentation. Maintains sound records maintenance systems. Analyzes and reviews financial transactions, evaluates and identifies processes and procedures.Assists management in the preparation of the annual budget documents.

• Provides customer service by interpreting and explaining regulations, policies, standards, and procedures to internalandexternal customers based on knowledge of a specialized area within a defined scope.
• Other duties and responsibilities as assigned.

Minimum Qualifications:

• High school diploma or equivalent required.
• Minimum 3 years of relevant experience.

Preferred Qualifications:

• Associate's degree preferred.
• At least one year of progressive experience working in an administrative field (at an administrative coordinator or executive assistant level of work).

Education:
GED, High School Diploma
Experience:
Work Experience: Minimum three years

Certifications:

Languages:

Category:
Administrative, Business Programs and Services