PROGRAM SPECIALIST TECHNICIAN

Summary

State of Idaho Career Opportunity

Applications will be accepted through 11:59 PM MST on the posting end date.

The mission of the Idaho Department of Labor is to support individuals through career transitions, determine benefit eligibility, connect employers with workers and overseetax and labor law compliance.

The Program Specialist Technician – Apprenticeship Coordinator provides fiscal and administrative support for Idaho's Registered Apprenticeship programs. This position processes reimbursements, monitors budgets, ensures compliance with state and federal funding requirements, and provides technical assistance to program partners.

The location of this position will be determined upon the selection of the successful candidate:

• For internal/current classified employees of the Department of Labor, the location may depend upon the selection of the successful candidate and the availability office space.

• For external/non-Department of Labor candidates, the location will be Boise, Idaho only.

Applicants must be authorized to work for any employer in the United States. The Idaho Department of Labor is unable to sponsor or assume sponsorship of an employment visa.

For questions regarding this position, please contact Elsa Guillen ([email protected]).

The applicant selected for this position will be required to pass a background check.

To learn more about the Idaho Department of Labor, please visit our website at:

Example of Duties

• Process reimbursement requests and invoices in compliance with funding policies and regulations.

• Reconcile budgets, monitor expenditures, and maintain fiscal records.

• Ensure compliance with IDOL, USDOL, and grant requirements.

• Provide guidance on reimbursement procedures, contracts, and fiscal processes to employers, apprenticeship sponsors, and partners.

• Collaborate with internal staff and external partners to improve fiscal operations.

• Perform other duties as assigned.

MINIMUM QUALIFICATIONS - You must possess all the minimum and specialty minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

Experience:

• Determining program compliance with state or federal laws . Typically gained by at least one year of experience developing or reviewing program procedures and policies for compliance with state and federal laws.

• Preparing and presenting detailed information to groups of people. Typically gained by at least one year of experience researching, compiling, and organizing information in order to make oral presentations about the information to groups in a business setting. Topics may be informational, technical, or behavioral. Include in your response audience size, topic, length, and frequency of the presentations. One-to-one training is not qualifying.

• Translating technical material into easily understandable oral and written communication. Typically gained by at least one year of experience of interpretation of information and translation to others in various formats (oral, graphic, web based, etc.) Some examples would be : experience working with clients explaining how laws, rules, or regulations apply to their circumstances; communicating information to the public or project team; preparing written responses to request for program information; preparing written training material. Please describe the more difficult type of information type of information you were involved with and how that information was used.

Preferred Qualifications

• Experience processing fiscal transactions, including reimbursements, invoices, and budget reconciliations.

• Ability to interpret policies and communicate technical information effectively.

• Strong organizational skills with the ability to manage multiple priorities.

• Knowledge of HubSpot, Jotform, LUMA, and IdahoWorks.

• Knowledge of Registered Apprenticeship or workforce development programs.

• Experience with grant-funded programs and fiscal compliance.

• Proficiency with Microsoft Excel, Word, and Outlook.

• Strong analytical, customer service, and interpersonal skills.

• Ability to work independently and as part of a team.

The State of Idaho offers these AMAZING benefits:

• Participation in PERSI ( one of the nation's best state retirement systems and pension plans.

• Excellent low-cost medical, dental, and vision ( insurance for employee & family.

• Generous vacation and sick leave accrual beginning as soon as you start.

• Paid parental leave.

• Eleven paid holidays per year.

• Multiple savings plans.

• Life insurance.

• A healthy work-life balance is encouraged.

• Wellness programs ( ; ongoing training opportunities; and more.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

Job Description

State of Idaho Career Opportunity

Applications will be accepted through 11:59 PM MST on the posting end date.

The mission of the Idaho Department of Labor is to support individuals through career transitions, determine benefit eligibility, connect employers with workers and overseetax and labor law compliance.

The Program Specialist Technician – Apprenticeship Coordinator provides fiscal and administrative support for Idaho's Registered Apprenticeship programs. This position processes reimbursements, monitors budgets, ensures compliance with state and federal funding requirements, and provides technical assistance to program partners.

The location of this position will be determined upon the selection of the successful candidate:

• For internal/current classified employees of the Department of Labor, the location may depend upon the selection of the successful candidate and the availability office space.

• For external/non-Department of Labor candidates, the location will be Boise, Idaho only.

Applicants must be authorized to work for any employer in the United States. The Idaho Department of Labor is unable to sponsor or assume sponsorship of an employment visa.

For questions regarding this position, please contact Elsa Guillen ([email protected]).

The applicant selected for this position will be required to pass a background check.

To learn more about the Idaho Department of Labor, please visit our website at:

Example of Duties

• Process reimbursement requests and invoices in compliance with funding policies and regulations.

• Reconcile budgets, monitor expenditures, and maintain fiscal records.

• Ensure compliance with IDOL, USDOL, and grant requirements.

• Provide guidance on reimbursement procedures, contracts, and fiscal processes to employers, apprenticeship sponsors, and partners.

• Collaborate with internal staff and external partners to improve fiscal operations.

• Perform other duties as assigned.

MINIMUM QUALIFICATIONS - You must possess all the minimum and specialty minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

Experience:

• Determining program compliance with state or federal laws . Typically gained by at least one year of experience developing or reviewing program procedures and policies for compliance with state and federal laws.

• Preparing and presenting detailed information to groups of people. Typically gained by at least one year of experience researching, compiling, and organizing information in order to make oral presentations about the information to groups in a business setting. Topics may be informational, technical, or behavioral. Include in your response audience size, topic, length, and frequency of the presentations. One-to-one training is not qualifying.

• Translating technical material into easily understandable oral and written communication. Typically gained by at least one year of experience of interpretation of information and translation to others in various formats (oral, graphic, web based, etc.) Some examples would be : experience working with clients explaining how laws, rules, or regulations apply to their circumstances; communicating information to the public or project team; preparing written responses to request for program information; preparing written training material. Please describe the more difficult type of information type of information you were involved with and how that information was used.

Preferred Qualifications

• Experience processing fiscal transactions, including reimbursements, invoices, and budget reconciliations.

• Ability to interpret policies and communicate technical information effectively.

• Strong organizational skills with the ability to manage multiple priorities.

• Knowledge of HubSpot, Jotform, LUMA, and IdahoWorks.

• Knowledge of Registered Apprenticeship or workforce development programs.

• Experience with grant-funded programs and fiscal compliance.

• Proficiency with Microsoft Excel, Word, and Outlook.

• Strong analytical, customer service, and interpersonal skills.

• Ability to work independently and as part of a team.

The State of Idaho offers these AMAZING benefits:

• Participation in PERSI ( one of the nation's best state retirement systems and pension plans.

• Excellent low-cost medical, dental, and vision ( insurance for employee & family.

• Generous vacation and sick leave accrual beginning as soon as you start.

• Paid parental leave.

• Eleven paid holidays per year.

• Multiple savings plans.

• Life insurance.

• A healthy work-life balance is encouraged.

• Wellness programs ( ; ongoing training opportunities; and more.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.