Senior Administrative Assistant

Job Description:

Senior Administrative Assistant

Description

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Full-time position available with the Water Department, Pipeline Division
Pay Range: $20.88-$31.32 per hour
Work Location: 2409 E 18th St
Schedule: Monday-Friday, 7:00 a.m.-3:30 p.m.
Application Deadline: June 22, 2026

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What you'll do

• Enter payroll, process payroll corrections, file timecards, create timecard labels, and run audit reports to ensure payroll accuracy, compliance, and timely employee compensation
• Advertise positions, contact applicants, prepare new employee packets, and train Administrative Assistant(s) to support hiring, onboarding, and team readiness
• File corrective and disciplinary actions, file ratings, track occurrences, and update MyCivic cases to maintain accurate employee records and accountability standards
• Track Drive-Cam activity, route logs, and boots inventory to monitor operational performance, safety, and asset management
• Manage consumer callbacks (where applicable) and coordinate MO DOT permits for pipeline repair contractors and KCMO Water permits to support service delivery and regulatory compliance
• Order supervisory and office supplies to ensure teams have the resources needed to operate efficiently

What success looks like

• Payroll and records are consistently accurate, audit-ready, and submitted on time
• Hiring and onboarding processes run smoothly with minimal delays
• Employee documentation is complete, organized, and compliant
• Operational tracking systems are updated consistently and used to improve performance
• Internal and external requests are handled quickly and professionally

What you get

• Stable role with consistent responsibilities and long-term job security
• Opportunities to grow into HR, payroll, or operations leadership roles
• Skill development across compliance, systems, and workforce coordination
• Supportive team environment with clear expectations
• Structured processes that promote work-life balance and reduce ambiguity

Why this role matters
This position keeps core business operations running smoothly. From payroll accuracy to hiring and compliance, your work ensures employees are paid correctly, records are maintained properly, and teams have what they need to perform safely and effectively.

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REQUIRES

• An accredited Bachelor's degree; OR an equivalent combination of qualifying education and experience to include professional experience in the development and/or operation of administrative systems, programs, policies and practice.

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Military veterans encouraged to apply

Why You'll Love Working with Us - Core Employee Benefits (Benefits offered to all permanent employees unless otherwise specified)

Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.

Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidays-with accruals that grow the longer you're with us.

Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.

Support for Life's Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.

Tuition Assistance
Get reimbursed for eligible education expenses-invest in your future while you work.

Income Protection
Short- and long-term disability coverage options to safeguard your earnings.

Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.

Community Volunteer Leave
Take up to 8 hours annually to give back to causes you care about.

Want the Full Picture?
Click here for a complete benefits summary.

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to [email protected] .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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