Scheduler Analyst (Utility Coordination/Plan Review) - Austin Water

Job Description:

Scheduler Analyst (Utility Coordination/Plan Review) - Austin Water

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Value and Innovation : Work in an environment where employees are valued and innovation thrives.
  
• Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

ABOUT AUSTIN WATER:
For over 100 years, Austin Water has been committed to providing safe, reliable, high-quality, and affordable water services to our customers. Today, we serve over 1,000,000 people in the Austin metropolitan area, across more than 548 square miles. As one of the fastest-growing cities in the country, we’re not just keeping up-we’re leading the way with sustainable infrastructure, advanced treatment technology, and environmental innovation.

Austin Water consistently ranks among the best in the country when it comes to water quality. We also treat, return, and recycle wastewater in ways that protect environmental resources. Austin Water exceeds federal and state requirements for clean water and environmental compliance at our water and wastewater treatment plants.

Job Description:

Scheduler Analyst

Purpose:

Under general supervision, this position performs and manages tasks to assist engineering or management on project or workforce planning and scheduling.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Coordinates and schedules field construction and maintenance projects. Coordinates and reviews construction- or engineering-related contracts and contract documents.
  
• Measures work performances against engineering work standards to develop, maintain, and improve City of Austin design and construction standards.
  
• Tracks status of projects, and reports to management.
  
• Plans projects by determining crew size and composition, work hour requirements, and equipment requirements.
  
• Prepares work order schedules, control records, and post schedules.
  
• Communicates project and/or program information to internal and external customers.
  
• Ensures compliance with City and other regulatory agency requirements and policies.
  
• Meets with project managers, engineers, and contractors to discuss designs.
  

Responsibilities - Supervisor and/or Leadership Exercised:

May provide leadership, work assignments, evaluations, training, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of construction projects common to utilities.
  
• Knowledge of workforce requirements and work output for field construction crews.
  
• Knowledge of equipment and construction techniques common to utility construction practices.
  
• Skill in reviewing and summarizing project status reports.
  
• Skill in maintaining records of project phase.
  
• Skill in scheduling workforce.
  

Minimum Qualifications:

• Graduation from an accredited high school or equivalent, plus 3 years of experience in coordination and scheduling of utility infrastructure projects.
  
• Education may substitute for experience up to two (2) years.
  

Preferred Experience:

• Experience working in a lead capacity, including scheduling of work assignments, providing training and guidance to others, and coordinating efforts of multi-discipline project teams with other Austin Water divisions, City departments, design engineers, developers, and landowners.
  
• Experience in reviewing plans for franchise utilities including but not limited to fiber, telecom, gas, small cell projects, drainage and electric.
  
• Experience with AULCC processes and roles as related to utilities and plan review and experience in addressing/resolving conflicts.
  
• Experience reviewing proposed license agreements and/or encroachment agreements for City right-of-way.
  
• Experience interpreting Utility Criteria Manual(s), TCEQ regulations (or any Municipal and State or Federal Environmental Regulatory Agency), and Land Development Code(s) related to plan review, design, and/or construction of water, wastewater, and reclaimed water infrastructure.
  
• Experience with AMANDA, Bluebeam, ProjectDox, and/or any other city plan review and permitting software
  
• Experience using geographic information systems (GIS) mapping software, such as ArcGIS, ArcPro or similar software.
  
• Strong customer service: experience preparing written correspondence with internal and external customers, experience giving presentations, and experience deescalating customer complaints.
  
• Ability to travel to more than one work location
  

Notes to Candidate:

Position Overview:

This Scheduler Analyst will be the subject matter expert for utility coordination matters related to AULCC assignments and review of franchise utilities, including fiber, telecom, gas, small cell, and other infrastructure within City right-of-way. The person in this position will be responsible for:

• Coordinating and serving as lead for Austin Water review of Austin Utility Location and Coordination Committee (AULCC) applications, including scheduling of work assignments and field activities.
  
• Providing administrative and technical review of utility and development plans and license and encroachment agreements to assess design of or impacts to the City’s water, wastewater, and reclaimed water infrastructure.
  
• Coordinating the efforts of multiple internal Austin Water work groups and providing support services to other division tasks.
  

Pay Range:

$36.29 - $45.91 Hourly

Position(s) will be filled at the following location:

Permitting and Development Center (6310 Wilhelmina Delco Dr, Austin, 78752)

Days and Hours:

8:00 AM - 5:00 PM Monday - Friday

Benefits:

Working with Austin Water provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more - click HERE for more information.

When completing the City of Austin employment application:

• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position.
  
• Provide each job title and accurate employment dates for all jobs included on the application.
  
• Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment and computer software used.
  
• The City of Austin employment application is an official document; incomplete applications will not be considered.
  
• A résumé is required but will not substitute for a complete employment application. Incomplete applications will not be considered.
  
• A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.
  

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
  
• If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
  
• A criminal background investigation is required
  

Travel:

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Critical Employee:

• This position has been designated as critical for the City of Austin. Critical positions are necessary and vital and support activities that impact City or department operations. Work can be done while at a designated work site or while working at an alternate work location. Critical employees may be reassigned to another area to provide essential services to support any extraordinary situations or emergency conditions.
  

Secondary Employment:

• All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.
  
• Austin Water will review all secondary employment.
  
• Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment.
  

90-day Provision:

This posting may be used to fill additional vacancies that occur within the department.

All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lots, garages or in any personal vehicle located on the premises.

Please note this posting may close any time after 7 days.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2026-05-12