Student Intern-Department of Finance, Accounts Payable

Job Description:

Student Intern-Department of Finance, Accounts Payable

Description

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at [email protected] .

About the Department

The Finance Department is currently seeking to hire one (1) Student Intern in the Accounting division. If you are interested in this position, please apply!

The mission of the Finance Department is to manage, protect, and report on City of San José financial resources to enhance the City’s financial condition for residents, businesses, and investors.

The Finance Department has five core divisions:

• Accounting
• Administration
• Debt & Treasury Management
• Purchasing & Risk Management
• Revenue Management

The Finance Department works in partnership with the departments of Human Resources, Information Technology, and Public Works as the City’s Strategic Support City Service Area to effectively develop, manage, and safeguard City fiscal, physical, technological, and human resources to enable and enhance the delivery of City services and projects. The Finance Department has a $27.4 million operating budget and 128 budgeted full-time equivalent (FTE) positions.

Position Duties

The Department of Finance has an immediate need for a Student Intern to provide basic support for a special project focused on the escheatment of unclaimed property. This includes assisting with ensuring compliance with City procedures and the California Government Code and helping to support payees in the process of claiming funds.

The intern will also provide limited assistance in the effort to convert vendor payments from paper checks to ACH/direct deposit by helping with basic review of payment information and supporting vendor outreach activities aimed at improving efficiency and reducing escheatment volume.

In addition to other tasks within the Student Intern classification, the role will also provide basic support to Accounts Payable with audit-related activities, such as helping retrieve and organize supporting documentation from the City’s fiscal management system.

Minimum Qualifications

Education and Experience:

Any combination equivalent to completion of high school and current enrollment in an accredited college or university in undergraduate or graduate program.

Licenses and Certificates:

Possession of a valid driver's license authorizing operation of a motor vehicle in the state of California may be required in performing job duties.

Other Qualifications

The Student Intern is also expected to possess the following additional qualifications and key abilities:

• Must have a willingness to learn and apply their academic training to the required job assignments
• Knowledge and ability to use computers and related applications
• Ability to establish and maintain effective working relationships
• Ability to carry out oral instructions
• Ability to carry out written instructions
• Ability to communicate effectively, both orally and in writing

The selection process will consist of an evaluation of the applicant’s education and qualifications, including any combination equivalent to completion of high school and current enrollment in an accredited college or university in an undergraduate or graduate program, as reflected in the application materials. Those that proceed will be invited to proceed in the selection process which will consist of a Zoom interview. Following the interview, the selected candidate will be required to complete a Live Scan background check. The anticipated hire date is June 22, 2026.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email [email protected] and we will research the status of your application.

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.

Part-time positions(less than 40 hours per week) are required to participate in the City’s PTC 457 Deferred Compensation Plan per Federal regulations. Employees are required to contribute 3.75% of gross earning and the City contributes a matching amount of 3.75%. The funds contributed by the City are 100% vested upon initial deferral and will be held in a stability of principal investment. This plan is in lieu of social security and does not include any healthcare benefits or contributions.

Part-time employees may elect to contribute additional retirement savings through the City’s Voluntary 457 Deferred Compensation Plan. Additional Information on both plans can be found on the City’s website.

Closing Date/Time: 5/5/2026 11:59 PM Pacific

Salary:

$15.86 - $22.65 Hourly